Saturday, November 10, 2012

Non-Synchronization Issue of Outllok File: Learn How You Can Handle

Non-synchronization of Outlook OST file with Microsoft Exchange Server is one of the most serious problems that can make you fall into data loss situation. In offline mode, Outlook stores all the data in OST file. Once Outlook OST file becomes corrupt or damaged, synchronization of OST file with MS-Exchange Server cannot be carried out easily. Non-synchronization results into data inaccessibility. In such situations, your primary task becomes to perform recovery of Outlook OST file. However, Microsoft itself has provided standard utility named as Scanost.exe tool to repair corrupt OST file. If no results are found, then you have another option to convert OST file into PST. This can be done easily with third party tool.

For clear understanding of above issue, let us consider a practical scenario.

When you open MS Outlook, your local OST file gets synchronized with the Exchange Server. At times, this attempt to synchronize the OST with Exchange Serevr fails, you receive the following error message:

“Unable to start processing services. <file path>/offline.ost cannot be accessed. You must connect to your Microsoft Exchange Server computer at least once before you can use your offline folder file.”

Appearance of such error message is quite irritating for the users. Moreover, it results into inaccessibility of your Outlook data. This error message is intermittent.


The fundamental cause liable for the occurrence of above error message is improper changes done in the Outlook profile.


You have to follow the below measures to overcome the above stated error message, and to access the data contained within Outlook OST file:

• Make an attempt to import all the e-mail messages to a new Outlook PST file from a valid and updated backup. Once you import all the messages to a new file, try to configure the new file in cached mode with Exchange Server.
• In case of unavailable backup, you can perform OST to PST conversion through third party tool. A lot of tools are available in the market that are fully capable to convert OST to PST. These tools have read-only nature, quality-oriented features, and well described procedures. It is not necessary to have a sound technical skills and prior conversion experience for using such tools.

OST to PST Converter is a powerful and robust tool that converts unusable Outlook OST file into a usable PST file at one go. It recovers all the data of Outlook OST objects, such as contacts, e-mails, attachments, appointments, tasks, journal, events, calendar-entries, and e-mail messages. The tool works well with Windows 7, Vista, Server 2003, XP, and 2000.